How to Move the Metal Separator in Filing Cabinet

Moving the metal separator in a filing cabinet is a task that many office workers and organizers find themselves needing to do from time to time. Whether you need to rearrange your filing system or have purchased a used cabinet with separators stuck in place, knowing how to safely and effectively move these dividers is important. In this comprehensive guide, we’ll walk through the entire process step-by-step.

Understanding Filing Cabinet Separators

Before we dive into the actual process of moving a metal separator, it’s helpful to understand exactly what they are and how they function within a filing cabinet.

What Are File Separators?

Filing cabinet separators (also sometimes called follow blocks) are vertical metal dividers that slot into the drawer to create separate compartments for organizing folders and documents. They typically match the height of the drawer and slide snugly from side-to-side within the drawer body.

Common materials used to construct file separators include:

• Steel – Most common, known for strength and durability.
• Aluminum – Lightweight but prone to bending.
• Plastic – Affordable but less sturdy.

Quality metal separators are often coated to prevent corrosion and provide a smooth gliding motion.

How Do They Work?

The separators operate on a simple, channel-style runner system within the drawer body. Channels along each inner side wall of the drawer allow the metal tabs on the separator to slide back and forth.

Most filing cabinets have pre-set channel positions to allow the separators to lock into place evenly spaced across the drawer. However, not all cabinets have a channel/tab system – some operate on a tension-based friction system instead.

The separators create movable dividers to keep folders separated by category, alphabet, year, project or whatever organizational method is preferred. They are enormously helpful for neat record keeping!

Preparing to Move a Separator

Moving an entrenched separator takes a bit of preparation and finesse. Here are some key steps to take before attempting to slide the divider.

Clear Out Surrounding Folders

Trying to force a stubborn separator to move with folders and documents impeding it is risky. Remove all contents from the surrounding compartments before proceeding. Set aside folders in neat piles categorized according to which side of the divider they resided on.

Inspect the Runner Channels

Examine the channels that the separator tabs are set within. Make sure they are clean and free of any obstructions. Use a flashlight to peer down the length of the channel. Remove any dirt, grime or debris with a clean cloth. Ensure channels are rust-free and lubricated – apply a dry lubricant if needed.

Try Gently Sliding the Separator

Before aggressively prying at the separator, attempt sliding it gently side-to-side first. Over time, dividers can get slightly stuck in one position. Try applying slow, even pressure in either direction to break it free.

Know When to Call for Help

If inspection reveals the filing cabinet channels are bent, broken or rusted, this may require disassembly to repair. Attempting to force a separator past damaged channels risks harming the divider and cabinet further. Calling in a professional may be the best solution.

Techniques for Moving a Stuck Separator

If the separator remains lodged in place despite efforts to gently slide it, then more assertive techniques are required. Here are some safe methods to break it free:

Pry Gently with a Plastic Tool

Using a plastic pry bar, ruler, spatula or other soft-edged tool, apply mild leveraged force to the side of the separator. Take care not to bend or warp the divider. Start small and increase pressure gradually.

Apply Lubricant to the Channels

A quality dry lubricant like graphite powder can work wonders to free a stubborn divider. Puff small amounts into the runner channels, spreading it evenly along the length. Allow time for the lubricant to penetrate fully before attempting to slide.

Tap Lightly with a Rubber Mallet

For severe cases of stuck separation, light tapping with a rubber mallet or hammer can help jar it loose. Wrap the mallet head in a cloth or towel and gently tap the separator along the sides and top. Follow up immediately with lubricant application into the channels.

Pull With Controlled Force

As a last resort, use pliers with padded jaws to grip the separator firmly on one side. Steadily apply force to pull the divider towards that side while closely monitoring for any concerning bending or warping. Stop immediately if damage seems likely.

Know When to Call a Professional

Attempting risky do-it-yourself methods can damage the filing cabinet or separator. If you’ve exhausted the safe options above with no success, contacting a professional may be the smartest call. Some filing cabinet experts can even extract stuck separators through complete disassembly.

How to Insert the Separator in the New Position

Once unstuck, it’s time to reposition the filing separator in its new location per your organizational needs.

Plan New Separator Positions

Measure the depth of the drawer, and determine the ideal new separator positions in relation to that total depth. Mark the planned positions lightly in pencil on the interior sides of the cabinet.

Most lateral filing cabinets have channel/tab slots spaced every 1.5 inches. Make sure new separator locations align with these pre-set slots.

Clear Channel Paths

Wipe down the entire length of the channel in the planned separator position to clean away any debris. Inspect carefully for damage or warps that could obstruct movement. Address any issues discovered.

Angle Inward for Insertion

To insert, hold the separator at a slight inward angle aligned with the channel, then gently rotate it upright allowing the tabs to fit into the channel grooves. Adjust angle or push inward if needed to get a precise fit.

Ease Into Position Slowly

Carefully slide the metal divider inward, keeping it perfectly vertical. Apply even pressure on both sides and ease it gently into the destination slot. Do not force it if resistance is met.

Lock Tabs Into Place

When correctly aligned in the channel slot, push the separator until the locking tabs snap securely into their final position. The divider should feel stable and exhibit minimal side-to-side movement.

Confirm Smooth Motion

Slide the newly positioned separator back and forth to confirm smooth, easy movement with no rubbing or resistance. Make micro adjustments as needed for optimal positioning.

Reorganize Files into New Layout

Once the separator is firmly in place, redistribute the files and folders to match your new customized organizational system!

Troubleshooting Problems

Even when meticulously done, you may encounter issues with a moved filing separator. Here are some potential problems and solutions.

Separator Slips Out of Channels

If the metal tabs fail to lock into the channel grooves, the divider may slide loose. Some potential fixes:

• Adjust angle and reinsert into channel.
• Ensure channel is debris-free.
• Replace damaged locking tabs if broken.
• Contact a professional for repairs.

Divider Binds When Sliding

Excess friction preventing smooth operation can indicate:

• Dry channels requiring lubricant.
• Misaligned separator position.
• Bent or broken channel tracks.
• Warped or bent separator.

No Pre-Set Channel Aligns with Position

If no factory channels match your desired separator location:

• Choose the closest channel position available.
• Have new custom channels installed by a professional.
• Use temporary tacks or clips to hold it in the desired spot.
• Install an additional separator to divide the compartment instead.

With patience and care, you can troubleshoot any issues that arise after moving filing dividers. But when all else fails, don’t hesitate to call in an expert for assistance!

Preventing Separators From Sticking

While repositioning stuck separators is obviously necessary at times, prevention is always preferable! Here are some tips to avoid a “stuck” situation in the future:

Use Quality Lubricant Regularly

Applying a dry lubricant like powdered graphite every 1-2 years helps maintain smooth divider operation. Spray lubricant into channels and wipe separator rails.

Avoid Overloading Compartments

Filing drawers crammed to capacity put strain on the dividers and channels. Practice sensible file organization for maximum operating efficiency.

Clean Channels and Separators

Accumulated dust and grime can inhibit motion. Keep separator rails and cabinet channels clean.

Handle Separators With Care

Rough handling can warp dividers and damage slide channels. Always insert/remove separators gently to prevent issues.

Have Cabinets Professionally Serviced

Some filing cabinet companies offer maintenance servicing to keep all components in top shape. Utilize this regularly.

With proper cabinet use and care, stuck separators can become a thing of the past!

When to Call a Professional

Repositioning stuck dividers is often a DIY job. But certain circumstances call for bringing in a professional to prevent damage or injury:

• Filing cabinet channels are badly warped, bent or rusted.
• Separator is heavily bent or damaged.
• Normal cleaning and lubrication provides no improvement.
• Makeshift repair attempts have failed or caused additional issues.
• Project feels beyond your skill level and comfort zone.

Many filing cabinet manufacturers have authorized repair technicians on hand who are specially trained to address stuck separator issues quickly and safely. For extensive repairs, total disassembly may be required – something best left to the professionals. Calling an expert can bring a fresh perspective and ensure long-term functioning.

FAQs About Moving Filing Cabinet Separators

For those looking to move stuck metal dividers in a filing cabinet, some frequently asked questions often come up. Here are answers to some of the most common FAQs.

Are filing cabinets with built-in dividers better?

Cabinets with integrated versus moveable separators both have pros and cons. Built-ins allow fewer positions, but eliminate sticking issues. Moveable dividers provide flexibility but can get stuck over time. Most experts recommend moveable dividers for maximum reconfigurability, but proper use and maintenance is key to preventing sticking.

What is the tool called to move filing cabinet separators?

No specialized tools are required. Plastic pry bars or putty knives are commonly used for gentle leverage if needed. Lubricant and rubber mallets can also help. But dividers are designed to slide by hand when unstuck, without tools.

Should I call a handyman or a cabinet maker for stuck separators?

Either can potentially handle the job, but a professional who specializes in filing systems may be ideal. Companies like HON and Global Industrial have authorized repair techs trained on their specific cabinets. Check with the original manufacturer first before hiring another tradesperson.

How do I lubricate old filing cabinet rails and dividers?

A dry lubricant like powdered graphite works extremely well for lubricating channels and separator rails. Puff small amounts into channels, spread evenly with a cloth or brush, then gently slide components back and forth to work lubricant into the mechanism. Never use a wet oil or grease lubricant, which accumulates dust and grime.

Can I move a filing cabinet separator by myself?

Small lateral file drawers you can access comfortably should be manageable alone. But for large four or five-drawer vertical cabinets, having a second person to help stabilize the cabinet while working on a drawer would be sensible. Don’t attempt to move or tip the cabinet to access the back – call for professional help if that is required.

Conclusion

Moving stuck filing cabinet separators takes finesse – but arm yourself with the techniques in this guide and you can get the job done efficiently and safely. Focus on smart preparation, gentle leverage methods, proper lubrication and expert help when needed. With your dividers smoothly reconfigured in optimal new positions, you’ll enjoy filing cabinet nirvana once again!

And remember – staying ahead on regular maintenance through lubrication, cleaning and inspections will keep everything gliding smoothly for the long run. Putting in preventive work maximizes the lifespan of your filing investment.

We hope these tips empower you to customize your filing cabinet’s organization with confidence. Now revamp that records system and reclaim your productivity!